Administering your Team with…Teams!

Microsoft Teams is becoming a very slick project management/persistent chat/meeting tool for departments and groups within a company. On top of that it’s becoming a very slick administration tool to control and track membership of your Teams and even your distribution groups if you’ve converted your Office 365 group to a DL. I really like that it can become that central tool to allow managers and leads to manage their groups.

Converting your DL’s into Groups

You can convert your existing distribution lists into Office 365 “modern” Groups so you are essentially administering 1 entity and via this blog you can allow your users to manage their own groups in a very slick way.

https://support.office.com/en-us/article/Upgrade-distribution-lists-to-Office-365-Groups-in-Outlook-787d7a75-e201-46f3-a242-f698162ff09f?ui=en-US&rs=en-US&ad=US

Managing Users in Teams

When you first open teams, you can see a quick rundown of users that were added and removed, and you also have the button to add members to your team to round out your team.

The options here are somewhat limited, but where you get the ability to manage members of your team overall is from the bread crumb menu, then view team.

From here you get the bulk of the admin tasks you can perform such as add/remove users using Add Member button, or the x to the right of the users to remove users

You can add Channels to your team for topic/theme based directed conversations

and lastly you can change some of the specific settings for a group in Teams including (pictures, what members can do within the Team, and add emoji’s, memes and GIFs) as well as configure Bots and a Wiki page.

How does this all piece together?

I find that there’s still this lingering confusion about what Teams is and how it’s using the background technology. Teams uses an Office 365 technology called Office 365 Group. Before you can have a Team you need to create a group, where this get’s muddled is if you create the team in Teams, it creates the group for you in the background. From an administration point of view, this can get messy if you want to use your groups as distribution groups because there is no intelligence to tell you that an SMTP address may already be taken, and Office 365 will append numbers to your SMTP address to make it unique. Most companies are simply removing the Group creation facet and are administering it from the IT department.

Allowing your users to administer their groups from Teams is a big time saver, and having the Teams client to do it makes it really slick.

 

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